Terms and Conditions

Dated: 25 August, 2017


This document includes the legal nitty gritty required to protect you, the Ministry of Data’s (MoD) Committee and the sponsors.

In attending or participating in a MoD hackathon you are deemed to have read and agreed to the following terms and conditions:

  • Terms & Conditions
  • Purpose
  • Your Participation
  • Eligibility and Ticketing
  • Judging
  • Intellectual Property
  • Privacy
  • Ownership of Entries
  • Prizes and Awards
  • Publicity
  • Data Resources
  • Confidentiality
  • Termination of Entry and Refund Policy


Terms & Conditions

By attending or registering for the ‘Ministry of Data’ (MoD) Hackathon you agree to abide by these terms and conditions.

The MoD is facilitated by the Open Government Network (WA) Inc, an association incorporated under the laws of Western Australia.

The MoD may update the terms and conditions at any time.

Non-compliance with these terms may lead to a disqualification of the participant or the participant’s team.



A MoD Hackathon is an event where:

  • Participants are encouraged to develop solutions that may become long term businesses
  • Participants develop solutions for specific problem statements provided by sponsors
  • Problem statements have been validated by both the sponsors and the MoD Committee
  • Subject Matter Experts will be on hand to provide mentorship to all participants during theentire event
  • Ongoing mentorship at the conclusion of the event is possible subject to the discretion of both the sponsors and MoD Committee


Your Participation

You can participate either as part of a team or on an individual basis. Switching teams or participation in multiple teams is up to the individuals. MoD is not responsible for, and will not assist in resolving, any disputes between team members.

To participate, you must attend the hackathon at Spacecubed on the 25th to 27th August. You must make your own travel and accommodation arrangements and cover all associated costs and expenses. Participants must supply their own laptop and all other materials required for them to participate. In no event, in particular in case of disqualification, will MoD reimburse any costs.

You, as a Participant, will be required to create and present to the judges a proof of concept solution for any of the problem statements provided by the sponsors. A team or individual may only submit one entry for any of the problem statements presented by either Main Roads and/or the Water Corporation. Incomplete entries may be disqualified.


Eligibility and Ticketing

The Hackathon is open to all individuals. To ensure that the judging process is not biased MoD Committee Members and employees of sponsors are ineligible to participate. This ineligibility can be waived by the MoD Committee.

To be eligible for prizes all participants will need to purchase a ticket via the website: https://ministryofdata.org.au/sign-up-now/. Tickets are available through Eventbrite for a fee of $10.00 plus GST and associated costs.



A panel of individuals will be invited by the MoD Committee to judge the solutions developed by participants of the hackathon. These individuals may be from the sponsors or other organisations. The entries will be judged according to the following criteria:

  • resolution of agency problem statements (30%)
  • originality and creativity (20%)
  • innovative development (10%)
  • strategic thinking (15%) and
  • practicality of implementation (25%)

The percentages assigned to these criteria are intended to be a guide and nothing more. Judges and the MoD Committee will use these criteria as a guide. The decision of the judges will be final.

Judging will commence at 1500 WST 27 August 2017. Each participant or team must be available during the judging period to demonstrate the Participant’s or team’s Entry. Participants may raise concerns about the judging process with the MoD Committee.

Each Entry should be original, of the Participant’s or Participant’s team’s own creation and primarily developed during the Hackathon. Entries may use existing elements of software or knowledge which the Participant owns.

Entries may be subject to a due diligence review at any time for eligibility and compliance with these Terms.

Determination of eligibility and compliance is at the sole discretion of the MoD Committee. The MoD Committee reserves the right to disqualify any Entry if the Entry, or a Participant, or a team of Participant’s do not comply with these Terms.


Intellectual Property

You will not present or use content that is copyrighted, protected by trade secret or otherwise subject to third party intellectual property rights or other proprietary rights unless you are the owner of such rights or other proprietary rights unless you are the owner of such rights or have permission from their rightful owner to present or use the content and to grant and partners all of the rights granted here.

We recommend using only third party works that are licensed through open source (for software), open hardware (for electronics) or creative commons licence (for all other works).

Participants retain all intellectual property rights developed during a MoD Hackathon. Where participants jointly develop intellectual property, the participants shall (unless agreed otherwise in writing) have joint ownership and use of that developed intellectual property. However, nothing in these terms shall give any participant any rights or interest in any pre-existing intellectual property of another participant.

Participants are expected to respect the intellectual property developed by other Participants and it is a condition of these terms and conditions that Participants do not appropriate the intellectual property, or breach the confidentiality of, any other Participant.

The MoD is intended to foster the development of solutions and nothing more. Neither the MoD Committee or the Open Government Network (WA) Inc provide any warranty or guarantee about any intellectual property developed. In the event of any dispute, participants and teams will need resolve any legal disputes about their property rights independently.



We are committed to protecting your privacy. During the registration process you will provide basic information:

  • including name
  • address
  • email, and
  • phone number.

The information will be stored by MoD. If you do not wish for your information to be shared you may contact MoD and request it be withheld. Authorized members within the MoD, on a need to know basis, may use some information collected during the registration process.

Participants shall respect privacy in accordance with the Australian Privacy Principles – as set out in the Privacy Act 1989 (Cth) – and in general shall not share the any personal information about an individual (whether a fellow participants, or otherwise obtained during the course of the event) with third parties, without the consent of the individual.


Ownership of Entries

Participant represents and warrants that the Entry is and will be Participant’s own original work and does not and will not, to the best of the Participant’s knowledge, infringe the intellectual property or proprietary rights of any third party, including, without limitation, any third party patents, copyrights or trademarks.


Prizes and Awards

The prizes and awards to be awarded are as follows:

The Participant, or team of Participants whose Entry is awarded the highest score by the judges will receive:


  • 1st prize – $1,500.00 in prize money (Water Corporation)
  • 2nd prize – $500.00 in prize money (Water Corporation)
  • 1st prize – $1,500.00 in prize money (Main Roads)
  • 2nd prize – $500.00 in prize money (Main Roads)
  • The opportunity to continue developing the solution further with ongoing mentoring andsupport by the respective sponsors during the days that follow the event



  • 1st prize – $1000.00 in prize money
  • The opportunity to continue developing the solution further with ongoing mentoring and support by the respective sponsors during the days that follow the event

The Ministry of Data Committee, in consultation with sponsors and the Judging panel may award additional funding from the ‘Launch Fund’ upon request from competing teams after the conclusion of the hackathon.



Except where prohibited, by participating in the MoD Hackathon, Participant consents to the use of his/her name, photo and/or likeness, biographical information, entry and statements attributed to Participant (if true) for advertising and promotional purposes, including without limitation, inclusion in Sponsors’ newsletters, or Sponsor’s’ website.


Data Resources

MoD will provide access to all data resources in line with the sponsor’s requirements. This includes but is not limited to:

  • How the datasets are presented and acquired
  • How the datasets are stored
  • The type and nature of the datasets being provided
  • The durations the dataset’s are made available during the defined event

The datasets will remain the property of the respective sponsors throughout the entire event. Accessibility will be provided as follows:

Main Roads: Via the existing ‘Main Roads Data Portal’ http://portal-mainroads.opendata.arcgis.com/

Water Corporation: By attending the location as detailed on the MoD website on the date/time specified

Additional datasets are available from Landgate as a supporting sponsor of the event: https://catalogue.data.wa.gov.au/



We will not sell, share, or rent your personal information to any third party or use your e-mail address for unsolicited mail. Any emails sent by MoD will only be in connection with the provision of agreed services related to this event.


Termination of Entry and Refund Policy

The MoD Committee have the right to terminate any entry for any reason. No refunds shall be offered.